ARTICLE I PURPOSE (back to top of page)
1. The purpose of this Club shall be to provide to its Members and immediate
families, convenient means for private hunting, fishing and camping.
ARTICLE II MEETING OF MEMBERS
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1. All meetings of the members, except as herein otherwise provided, shall
be held at a time and place determined by the President.
2. Meetings will be conducted in a manner as defined by ROBERTS RULES OF
3. Meeting of the membership shall be held annually. The meeting shall be held during the Fall Work Weekend. (12/2013)
4. Special meetings of the members may be ordered by the President at such
time and place as he may determine. Special meetings may also be ordered
by a written petition of at least five (5) Members in good standing. It
will be the duty of the President to determine the time and place of these
meetings. These meetings must be held within thirty (30) days of receipt
of the above mentioned petition by the President. The above mentioned petition
must state the specific subject to be acted upon at the requested meeting.
5. No business shall be transacted at a special meeting other than that
for which the meeting was called.
6. A quorum for meetings shall consist of one-third (1/3) of the total number
of members in good standing at the time of the meetings. The President,
or in his absence, a person elected by vote of the members present shall
call the meeting to order and shall act as the presiding officer thereof.
7. At any meeting, each member shall have only one vote.
7a. To vote, a member must be in good standing.
7b. This vote may be by proxy by a member in good standing. A proxy vote is defined as “in writing” and presented at the meeting or by email to the President or the Secretary prior to the meeting and presented at the meeting. (12/2013)
8. A majority vote of the members present at any meeting is necessary for
the adoption of any resolution. A proxy vote will not be counted toward
the establishment of a quorum except for special meetings. Candidates for
election to Club offices shall be considered elected by receiving the highest
number of votes of all the candidates running for the office in question.
All elections shall be by secret ballot. Voting for all other resolutions
shall be by show of hands unless otherwise determined by the members present.
ARTICLE III DIRECTORS (back to top of page)
1. The powers, business and the property of the Club shall be exercised,
conducted and controlled by the Board of Directors.
2. The Board of Directors shall be composed of five (5) members. Each elected
member of the Board of Directors shall serve a term of three (3) years with
one (1) new Director to be elected each year. The Board of Directors shall
be comprised of five (5) club members as follows:
A. The most recent former President
B. An elected member - 3-year term
C. An elected member - 3-year term
D. An elected member - 3-year term
E. The present President as long as he holds the office. The present President
may vote only in the case of a tie vote by the other Board Members.
3. In the event of a vacancy on the Board caused by the withdrawal of a
Board member, the remaining members of the Board shall appoint a Club member
to serve until the next regular Club meeting at which time a new Board Member
will be elected. If two (2) or more vacancies occur at one time, they will
be filled by vote of the members at the next regular Club meeting or at
a special meeting called by the President if he determines it necessary.
4. Regular meeting of the Board of Directors shall be held semi-annually
prior to regular Club meetings at a time and place to be determined by the
Chairman of the Board.
5. Any Member may attend any Board meeting. Said Member shall be allowed
to participate in any discussion but shall have no vote.
6. The Chairman of the Board shall be elected by a majority vote of the
7. A special meeting of the Board of Directors may be called at any time
by the President or on the order of two (2) Board Members.
8. Notice of special meeting of the Board of Directors stating the time,
place and, in general terms, the purpose of such meetings shall be mailed
or personally given to each Board member not later than two (2) days prior
to the meeting. If all members of the Board of Directors are present at
any given meeting, any business may be transacted without previous notice
before the day of the meeting.
9. Three Directors shall constitute a quorum of the Board at all Board meetings
and the affirmative vote of at least two (2) Directors shall be required
to pass any resolution or authorize any action of the Club. In the case
of a tie vote on any issue, the President shall cast the deciding vote.
The Directors shall be in good standing to vote.
10. Each member of the Board of Directors shall serve without compensation
or reward except as otherwise provided for in these By-Laws.
11. The Board of Directors shall cause to be kept a complete record of all
its acts and proceedings of all its meetings and to present a full statement
at the regular meetings of the Members, showing in detail the condition
of the affairs of the Club.
12. The Board of Directors shall have the powers and authority to promulgate
and enforce all rules and regulations pertaining to the use and operation
of Club property and to do and perform or cause to be done and performed
any and every act, which the Club may lawfully do and perform.
13. The Board of Directors shall have the power to call a Special Meeting
of the Members of the Club at any time and place as the Board may deem necessary.
Written notice or personal notice shall be given to each Member seven (7)
days prior to any such meeting.
ARTICLE IV OFFICERS (back
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1. The executive officers of the Club shall be the President and the Secretary-
2. The President and Secretary shall hold office for two (2) years.
3. All voting for officers shall be by secret ballot. A candidate shall
be considered elected by receiving the greatest number of votes of all candidates
for the office question.
4. In the event of a vacancy in the office of President or Secretary, the
Board of Directors shall appoint a member to said position to serve until
the next regular meeting or call a special meeting to elect a new officer.
ARTICLE V PRESIDENT (back to top of page)
1. The President shall be the chief executive officer of the Club. He shall
preside at all meetings of the Club. He may call any special meetings of
the Members or the Board of Directors and shall have general charge of the
business of the Club. The President shall, with the Secretary-Treasurer,
in the name of the Club, execute any and all certificates of membership,
contracts and instruments excepting checks which is covered in Article VI
of Section 1.
2. The President shall make and enforce decisions regarding the suitability
of all Members not otherwise covered in these By-Laws. He shall recommend
for approval to the Members all operational rules of the Club and shall
report with recommendations of all violations of such rules by any Member
of the Club to the Board of Directors.
ARTICLE VI SECRETARY-TREASURER
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1. The Secretary shall keep the minutes of all proceedings of the Members
in books provided for that purpose. He shall attend to the giving and serving
of notices of all meetings of the Members. He shall keep a proper Membership
book showing the name of each Member of the Club; the book of By-Laws; the
Club Seal, if any; and such other books and papers as may be required. He
shall execute with the President, in the name of the Club, all certificates
of membership, contracts and other instruments which have been approved
by the Membership or Board of Directors. The Secretary-Treasurer, or in
the absence or disability of the Secretary-Treasurer, the President shall
execute in the name of the Club checks for all expenditures as authorized
by the members.
2. The Secretary-Treasurer shall also perform such duties connected with
the operation of the Club as requested by the President and agreed to by
3. The Secretary-Treasurer shall execute in the name of the Club all checks
for payment of normal operating costs as he deems necessary. He shall receive
all funds due the Club and shall deposit such funds in appropriate accounts.
Said funds shall be paid out only by check and as heretofore provided. He
shall account for all receipts, disbursements and balance on hand at each
regular meeting of the Members. He shall invoice all Members for all monies
due the Club and shall make available all financial records for the inspection
of all members at each regular meeting of the members.
ARTICLE VII GRIEVANCE PROCEDURES
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1. A Grievance Committee shall be designated by the Board Of Directors for
each grievance or incident involving a violation of Club Rules or By-Laws
either by a member, guest, or trespasser.
2. The Grievance Committee shall consist of three (3) Members of the Club
who were not involved in the incident.
3. The Grievance Committee shall take all steps necessary to ascertain the
facts, conditions and circumstances of the incident; shall arrive at conclusions
regarding the probable cause and responsibility for said incident; and shall
make known to the Board of directors and to all parties involved in the
incident its findings in the form of a written report.
4. The Board of Directors, upon receipt of the findings of The Grievance
Committee shall offer to all parties involved in the incident the opportunity
of a hearing before the Board. After the hearing, or if such hearing is
waived by any or all parties involved, the Board of Directors shall decide
the financial or moral responsibility. The decision of the Board of Directors
shall be final.
5. The Board of Directors shall not impose financial responsibility on any
one Member in excess of One Hundred Dollars ($100.00) for any one incident
unless the damage resulting from a violation is not covered by insurance.
In this case the party deemed responsible shall be liable for the full amount
of the damages.
6. Any financial obligation imposed on any Member as a result of a decision
of the Board of Directors under this ARTICLE shall be satisfied within thirty
(30) days of written notice. In the event of non-compliance by a Member,
the monies may be deducted from the Member's Membership fee and the balance
returned to the Member, if applicable, with a cancellation of Membership
in the Club.
ARTICLE VIII MEMBERSHIP (back to top of page)
1. The total Membership of the Club shall be limited to thirty (30) in number in addition to SPECIAL MEMBERSHIPS as described in ARTICLE VIII, PARAGRAPH 7. Changes in the number of Members shall be made by a change in the By-Laws as stated in ARTICLE X, paragraph 4. (12/2013)
2. A person duly elected to the Club as hereafter stated shall be deemed a member upon receipt by the Secretary of an initiation fee determined by the Board of Directors at any meeting and the prospect’s dues paid up for 12 months unless an installment arrangement has been approved by the president. (amended 9/2007)
3. Upon receipt of the initiation fee and dues, the Club shall issue to
each Member a certificate of Membership on a form as approved by the Board
4. A. Applicants to the Club must be 21 years of age and sponsored by a
Member in good standing. Since the applicant may not be personally known
to all Members, the sponsor must submit a letter of recommendation to the
Secretary regarding the character, desirability, hobbies, etc. of the applicant.
Any other Members having personal knowledge (good or bad) are urged to also
submit a letter pertaining to such to the Secretary. Also, the applicant
must submit written application on a form as approved by the Board.
4. B. Upon receipt of the application form and letter of recommendation,
the Secretary shall place the applicant's name on the waiting list according
to the date he receives the required form and letter.
4. C. At such time as an opening in the Membership occurs, the President
shall direct the Secretary to select the first name on the waiting list
(with the exceptions noted below) and mail to each member a copy of the
application form, all letters of recommendation and a ballot. All Members
shall return the ballot, properly completed, to the Secretary within ten
(10) days. If a properly completed ballot is not returned by a Member within
the allotted ten (10) days, his vote will be considered affirmative. The
Secretary shall, at the end of the voting period, notify the President of
4. D. If the applicant receives a majority of affirmative votes, he shall
be deemed as approved for Membership in the Club and shall be so notified
by the Secretary. The applicant shall be required to forward the required
initiation fee and dues to the Secretary within fourteen (14) days. If the
required Monies are not received within the above time period, the Secretary
shall so notify the President who may elect to remove the applicant from
consideration and direct the Secretary to proceed to the next name on the
5. Exceptions to ARTICLE VIII - Section 4 are as follows:
First, Those Members joining the Club before September 19, 1981 and wishing
to transfer their membership as per the By-Laws at that time may sponsor
an applicant in the above mentioned manner. This applicant's name will then
be placed in the waiting list in front of all existing applicants. Should
this applicant meet all other requirements as listed in this ARTICLE, he
shall replace the resigning member. All rebates of initiation fee owed the
resigning Member will be paid with the exception of any unpaid dues.
Second, Special preference shall be granted to sons of Members as follows:
i. Should a Member become deceased, a son of appropriate age will, upon
proper application and acceptance as provided in this ARTICLE, be granted
the deceased Member's Membership without payment of another initiation fee.
The Club will allow a six (6) months grace period for this transfer.
ii. Sons of Members who wish to join the Club shall apply in the normal
manner. Their names will then be placed at the top of the waiting list (with
the exception of Section 5-A above). Upon acceptance as provided in this
ARTICLE and payment of all required fees and dues, said son of a Member
shall receive the next available Membership. This preference will be granted
to any son of any Member, past or present, who obtains the required sponsorship
one (1) time only.
6. Initiation fees shall not be refundable to any Member who joined the
Club after September 19, 1981. Members who joined before this date are entitled
to full refund of their initiation fees less any monies due the Club for
dues, assessments or other reasons, if any.
7. Jack Thoden will be granted a Special Membership known as Life Membership. The Life Membership shall entitle the holder to any and all privileges extended to Members in Good Standing as defined and stipulated in these BYLAWS or other Club Rules at present or in the future. Exemption from any and all Normal Annual Dues hereafter should he so desire. This exemption shall NOT include any special assessments should any be levied pursuant to these BYLAWS.
7a. Any member who is age 70 or older and has 20 years of membership to the club shall be eligible for special membership known as a Senior Membership. The Senior Membership shall entitle the holders to any and all privileges extended to Members in Good Standing as defined and stipulated in these BYLAWS or other Club Rules at present or in the future. Exemption from any and all Normal Annual Dues should they so desire but will pay a reduced fee of $100 per year for membership payable January first each year. Senior Membership shall be liable for any and all special assessments should any be levied pursuant to these BYLAWS. This Special Membership shall not exempt the holders from compliance with any and all BY-LAWS or other rules of the Club. These Special Memberships shall be held by the above specified Members only. Any new Member assuming the place of the above mentioned members under the terms of ARTICLE VIII, PARAGRAPH 5 shall not be entitled to any Special Privileges and shall be required to comply with any and all BY-LAWS and Rules of the Club. (revised 1/2014)
8. Any Member in good standing may transfer his membership to his son, grandson,
or father provided this person meets all requirements of the BY-LAWS. This
transfer will be accomplished by written notification to the President naming
the proposed new Member. The proposed new Member shall make application
to the Club as provided for in ARTICLE VIII, paragraph 4. Upon receipt of
the required affirmative votes from the Membership the son, grandson, or
father shall assume the Membership of the transferring Member without payment
of an initiation fee. The transferring Member will no longer be a Member
of the Club but may apply at any later date according to the terms of ARTICLE
VIII of the BY-LAWS. (revised 9/98)
ARTICLE IX INACTIVE MEMBERSHIP
(Revised 9/95) (back to top of page)
In recognition of the fact that personal situations are subject to change
and to promote the stability of the Club and its membership, members in
good standing may petition the Board Of Directors, in writing, for a temporary
leave of absence. Upon approval by the Board Of Directors the Member shall
be designated as an inactive Member. This leave of absence shall be subject
to the following conditions and restrictions:
A. The Board Of Directors shall have sole authority to grant inactive
membership status. The leave of absence shall be for a period not to exceed
twelve (12) months.
B. Inactive Membership shall be granted only one (1) time to any individual
C. Inactive Members shall be exempt from payment of any dues, assessments.
or other payments during the leave of absence. Inactive Members shall have
no rights and privileges to CLUB facilities, functions, or other activities
and shall surrender to the Secretary all keys, Membership Cards, and other
D. At such time as the inactive Member wishes to become a Member In Good
Standing, he shall notify the Secretary in writing and shall be allowed
to resume active membership at this time with no payment of initiation fees.
However, if General Membership Assessments were levied during the Member's
leave of absence these shall be assessed equally to the Inactive Member
upon his reinstatement and paid by the Inactive Member prior to becoming
an Active member in good standing. Should there be no openings in the Membership
at this time the Inactive member shall be placed at the top of the waiting
list (including those applicants defined under ARTICLE VII; Paragraph 5
of the BY-LAWS) and allowed to assume the next available Membership.
After application for reinstatement or the expiration of the twelve (12)
month maximum time period, said Member shall be required to accept the next
available Membership. Should the Inactive Member choose not to accept this
opening said Inactive Member shall be considered to be not a member of the
Re-admission to the CLUB at this time shall be accomplished pursuant to ARTICLE VIII and other applicable sections of the BYLAWS including payment of an initiation fee or other Monies as may be required at the time of application. The Board Of Directors may, at its' sole discretion, allow a payment in lieu of the initiation fee at the time of application. (amended 10/20/2006)
ARTICLE X ASSESSMENTS (back to top of page)
1. Each member will be assessed at a monthly rate as determined by vote
of the Members at any meeting or by the Board of Directors at any meeting.
This payment will be payable three (3) months in advance. Payments will
be due on the first day of January, April, July and October. This assessment
may be revised at any time at the discretion of the Board of Directors or
at any meeting of the Members. Other special assessments may be levied by
the Board of Directors or the Members at any authorized meeting.
2. Any Member who has failed to pay any sum due the Club within thirty (30)
days of the due date shall be considered delinquent and NOT IN GOOD STANDING.
3. Any Member who has failed to make payments of monies due the Club for
a period of six (6) months may be expelled by the Board of Directors without
action by the Membership. The Board of Directors shall first contact said
Member to discover his intentions. The Board of Directors shall have the
power to grant special payment arrangements.
ARTICLE XI OPERATING RULES OF
THE CLUB (back to top of page)
1. The Club property, equipment or facilities shall not be utilized by persons
other than Members unless a Member is present. Exceptions to this rule may
be granted only by the Board of Directors.
2. Members using the facilities at any time shall be required to make an
entry in the Camp Logbook and will be responsible to adhering to the camp
3. A violation if these rules by a Member renders him liable to a temporary suspension, a monetary fine or both as determined by the Board of Directors as stated in these By-laws.
4. Changes to the By-Laws shall be made by a two-thirds (2/3) vote by survey response. Or, if a special meeting is called for that purpose, a show of hands or by proxy (as defined in Article II, paragraph 7b) of the total Members in good standing. Results of the survey must be maintained by the Secretary and available to the general membership. (1/2014)
5. If the Club Membership reduces to ten (10) and any Member gives written
notice of his intent to resign, the Club equipment and assets must be sold,
outstanding debts paid, and any remaining assets or monies divided among
the remaining Members.
6. There shall be two (2) work weekends held in each calendar year. These will be the third weekend in May and September if the road to camp is open. The President shall have the option of changing these dates if required. All Members WILL BE REQUIRED TO ATTEND these work weekends. Food will be provided by the Food Committee at the club’s expense. The House Committee shall be responsible for providing materials, securing tools and equipment and determining the nature of the work to be accomplished. (1/2014)
7. The first weekend of February will be reserved as Winter Fun Weekend
and is open to all Members and their guests. The next calendar weekend shall
be reserved as an alternate for Winter Fun Weekend should weather conditions
not permit the above date to be used. The President may re-schedule the
Winter Fun Weekend to another not already reserved by a Member should the
need arise. Food expenses for the weekend shall be divided among those Members
attending. (revised 9/98)
8. No live trees shall be cut in the vicinity of camp, nor elsewhere, unless approved in advance by the club’s lessor and is so voted by two-thirds (2\3) of the Members in good standing present at any meeting. (revised 1/2014)
9. The camp may be reserved
by any Member in good standing for a period not to exceed seven (7) consecutive
days. Advance reservations will be received by the Secretary by phone, email, or in writing and will not be accepted unless the Member's dues are paid through the period to be reserved. Reservations are not considered final until the reserving member receives confirmation from the Secretary and the date appears on the club calendar. The camp may not be reserved during regular work weekends, Winter Fun Weekend or during Big Game hunting season as determined by the Board of Directors. Reservations are for the lodge only -- any Member in good standing may use the grounds at any time. (check
the Camp Calendar here) (1/2014)
10. During Big Game hunting
season, food will be provided by the Food Committee for the period
from Friday dinner through Sunday lunch. Members and guests will be charged
a fee as determined by the Food Committee. All food charges will be paid
by the Member upon entering camp. No private meals will be allowed during
the above period. It will be the responsibility of each Member to pay for
each guest. Reservations must be made in a manner as determined by the Food
Committee. If a Member makes a reservation and does not attend, he will
be invoiced by the Club for the food fees.
11. Guests - Members who bring guests to the Club will be COMPLETELY RESPONSIBLE
for that guest's actions while using the Club facilities. All guests must
sign the Guest Board immediately upon entering camp or prior to using lands
and must carry approved Guest Tags at all times when using the Club facilities.
Members are responsible for seeing that the tags are returned to the Guest
Board. The Board of Directors will be required to take immediate and appropriate
action should any guest not observe all Club rules. Any member observing
any such infractions by any guest shall be required to report same immediately
to the Board of Directors. A guest fee in an amount as determined by the
Membership or the Board of Directors at any authorized meeting shall be
paid for all guests utilizing the Clubhouse and / or lands during periods
when the Food Committee is in effect. Fathers, Grand fathers, and sons of
Members shall be exempt from this fee. This fee shall be collected by the
Food Committee and returned to the General Fund. (revised 9/98)
12. No women will be allowed to use the Camp during weekends of Big Game Season or Work Weekends.Weekends shall be defined as Friday noon to Sunday noon.
13. Standing Committees shall be appointed by the President. Their Duties
shall be as follows:
Food Committee - Shall be responsible for coordination of food for hunting season weekends. The Food Committee may make decisions regarding menu and cooking and eating utensils. The Food Committee is not expected to show a profit. Any profits will be returned to the general fund of the Club. The Food Committee shall keep a record of expenditures and income and shall give this to the Secretary at the end of the season. The Secretary shall make a copy of this available at the next regular meeting.
House Committee - Shall be responsible for coordination of work weekends and general maintenance of the Club facilities as needed. All members will report any problems with the Club facilities to the House Committee. Any expenditures by the House Committee shall be reported to the Secretary who make available a copy of same for inspection at the next regular meeting.
Insurance Committee - Shall be responsible for annual review of the Club's insurance and recommendations to the Board of Directors.
Audit Committee - Shall inspect the books and financial statements of the Club at a time and place of their choice on at least an annual basis.
The President shall appoint any other committees as he shall deem necessary.
14. No person may consume alcoholic beverages on any property leased by
the Club unless of legal age.
15. All Members and guests shall at all time adhere to all applicable Federal
and State Fish and Game Laws.
16. The maximum number of Members and guests allowed in the camp on hunting
weekends shall be 25. In all cases, Members and immediate families shall
have preference over other guests. Members should check with the Food Committee
to determine the number attending camp on any given weekend and plan accordingly.
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